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Creek & canyon Safeguarding Policy
The purpose and scope of this policy statement
Creek & Canyon values the health and wellbeing of all people that use our services and those who we are photographing.
The purpose of this policy statement is:
Legal framework
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation is available from www.nspcc.org.uk/learning.
Supporting documents
This policy statement should be read alongside our organisational policies, procedures, guidance and other related documents.
We believe that:
We recognise that:
The welfare of children is paramount in all the work we do and in all the decisions we take all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
Some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues
Working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.
We will seek to keep children and young people safe by:
Contact details
Nominated child protection lead
Name: Jack Williams
Email: creekandcanyon@gmail.com
Deputy child protection lead(s) Name: Nathan Smith
Email: 4thepridesport@gmail.com
Trustee/Senior lead for safeguarding and child protection
Name: Jack Williams
Email: Jack Williams
NSPCC Helpline 0808 800 5000 We are committed to reviewing our policy and good practice annually.
This policy was last reviewed on: 30/06/2021
Signed: Jack Williams
Date: 30/06/2021
Creek & canyon Photography & Filming Policy
The purpose and scope of this policy statement
Creek & Canyon works with children and families as part of its activities. These include: sports, portraits, family photo walks and other activities based around photography.
The purpose of this policy statement is to:
This policy statement applies to all staff, volunteers and other adults associated with Creek & Canyon.
Legal framework
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England.
Summaries of key legislation and guidance is available on:
We believe that:
We recognise that:
More information about this is available from www.learning.nspcc.org.uk/researchresources/briefings/photography-sharing-images-guidance
We will seek to keep children and young people safe by:
-only using images of children in appropriate clothing (including safety wear if necessary)
-Avoiding full face and body shots of children taking part in activities such as swimming where there may be a heightened risk of images being misused.
We will also develop a procedure for reporting the abuse or misuse of images of children as part of our child protection procedures. We will ensure everyone involved in our organisation knows the procedures to follow to keep children safe.
Photography and/or filming for personal use
When children themselves, parents, carers or spectators are taking photographs or filming at our events and the images are for personal use, we will publish guidance about image sharing in the event programmes and/or announce details of our photography policy before the start of the event.
This includes:
reminding parents, carers and children that they need to give consent for [name of group/organisation] to take and use their images.
Asking for photos taken during the event not to be shared on social media or asking people to gain permission from children, their parents and carers before sharing photographs and videos that include them.
Recommending that people check the privacy settings of their social media account to understand who else will be able to view any images they share.
Reminding children, parents and carers who they can talk to if they have any concerns about images being shared.
Photography and/or filming for Creek & Canyon’s use
We recognise that our group leaders may use photography and filming as an aid in activities such as music or drama. However, this should only be done with Creek & Canyon’s permission and using our equipment. Children, young people, parents and carers must also be made aware that photography and filming is part of the programme and give written consent.
If we hire an additional photographer for one of our events, we will seek to keep children and young people safe by:
Photography and/or filming for wider use
If people such as local journalists, professional photographers (not hired by [name of group/organisation]) or students wish to record one of our events and share the images professionally or in the wider world, they should seek permission in advance.
They should provide:
The name and address of the person using the camera.
The names of children they wish to take images of (if possible).
The reason for taking the images and/or what the images will be used for.
A signed declaration that the information provided is valid and that the images will only be used for the reasons given.
Creek & Canyon will verify these details and decide whether to grant permission for photographs/films to be taken. We will seek consent from the children who are the intended subjects of the images and their parents and inform the photographer of anyone who does not give consent.
At the event we will inform children, parents and carers that an external photographer is present and ensure they are easily identifiable, for example by using them with a coloured identification badge.
If Creek & Canyon is concerned that someone unknown to us is using their sessions for photography or filming purposes, we will ask them to leave and (depending on the nature of the concerns) follow our child protection procedures.
Storing images
We will store photographs and videos of children securely, in accordance with our safeguarding policy and data protection law.
We will keep hard copies of images in a locked drawer and electronic images in a protected folder with restricted access. Images will be stored for a period of _________ (number of months/years).
We will never store images of children on unencrypted/non-password protected portable equipment such as laptops, memory sticks and mobile phones.
Creek & Canyon does not permit staff and volunteers to using any personal equipment to take photos and recordings of children. Only cameras or devices belonging to the [group/organisation] should be used.
[Organisations that store and use photographs to identify children and adults for official purposes, such as identity cards, should ensure they are complying with the legal requirements for handling personal information. Further guidance can be found on the Information Commissioner’s Office website at www.ico.org.uk]
Related policies and procedures
This policy statement should be read alongside our organisational policies and procedures, including:
Child protection.
Procedures for responding to concerns about a child or young person’s wellbeing.
Code of conduct for staff and volunteers.
Online safety policy and procedures for responding to concerns about online abuse.
[More information about what these policies and procedures should include is available from www.learning.nspcc.org.uk/safeguarding-child-protection].
Contact details
Photography and images co-ordinator:
Name: Jack Williams
Email: creekandcanyon@gmail.com
Senior lead for safeguarding and child protection
Name: Jack Williams
Email: Creekandcanyon@gmail.com
NSPCC Helpline 0808 800 5000
We are committed to reviewing our policy and good practice annually.
This policy was implemented on: 30/06/2021
This policy was last reviewed on: 30/06/2021
Signed: Jack Williams
Date: 30/06/2021
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Last updated 30/06/2021
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